OCA is proud to partner with ACAPrime for ACA reporting.

ACAPrime was built by Enterprise Software and Compliance Experts. They can handle complex data sets from multiple sources. Their process incorporates both manual and automated quality auditing to insure accurate and efficient reporting with unmatched industry guarantees!

Our full-service IRS reporting package will help you calculate, define, and report the necessary data. At every step of the way this process is monitored by our compliance experts to make sure that it is done right. Save time, focus on what your organization does best, and relax, knowing that your reporting is in good hands.

How do I know if I need to Report and which type of Form?

​ACAPrime can help you determine your filing status for any year free of charge!

ACA Not Applicable
Employer with less than 50 FTE in the prior calendar year and either do not offer group health
plan or offer a fully-insured plan, you are not subject to ACA reporting.

Small Group
Groups that are not ALEs (applicable large employers) offering self-insured group health plans,
level-funded group health plans, or ICHRAs must file type “B” Forms. Here are the IRS
instructions for filing 1094-B and 1095-B forms: https://www.irs.gov/pub/irs-pdf/i109495b.pdf.

Large Group
Any employer that averages over 50 FTES (full time equivalents) for the previous calendar year
is considered an ALE (Applicable Large Employer) for the current calendar year. Here are the
IRS instructions for filing 1094-C and 1095-C forms: https://www.irs.gov/pub/irs-
pdf/i109495c.pdf.

ACA Reporting Services, Step-by-Step

A dedicated ACA Reporting Specialist welcomes you to ACAPrime

Your ACA Reporting Specialist will have an intake call with you to gather basic information about your health plan(s)

We will provide you with a detailed letter to confirm the information about your company and your plan(s)

At the end of the year, your ACA Reporting Specialist will collect data about your employees and your healthcare coverage

You will receive a preview of the Forms 1095-C generated for your review and approval

We will print and mail the Forms 1095-C to your employees prior to the distribution deadline

We will e-file your final Forms 1095-C with the IRS prior to the e-filing deadline

We will provide final confirmation of e-filing and any pertinent information received from the IRS

About ACAPrime

ACAPrime [Powered by ChannelBound, LLC] offers comprehensive ACA Reporting and Compliance
services. We provide streamlined services for benefits consultants and employers. Our unique
combination of seasoned ACA experts, data integration specialists, in-house legal, and accounting
professionals deliver an efficient, accurate, and trustworthy experience to each of our clients.

While ACA reporting requirements can be complex and the penalties can be steep, ACAPrime provides services to ensure:

• Ease of reporting by providing comprehensive data integration services
• Quality through ACA expertise and a multi-tiered QA process
• Peace of mind with In-House Legal and Accounting
• Support from expert ACA Account Managers
• Guarantees on our work and deliverables

White Glove Data Compilation:

• Simply fill out our Implementation Questionnaire, submit your data, and we do the rest!
• Data validation, cleaning, merging, and mapping.
• ACA Consulting, configuration, coding, and validation
• 1095-C Form creation – Ready to mail with masked SSN (unmasked version is available)
• Automated validation programs written in-house inspect each cell for data logic discrepancies
• Electronic filing with the IRS
• Easy-to-use Cloud Drive for data and file sharing (HIPAA Compliant)
• Optional printing and mailing services
• Individual U.S. State ACA filing included free of charge as applicable
• Assigned Account Manager with phone & email support
• Unlimited assistance with responding to any IRS ACA letter received

ACAPrime Guarantees
These guarantees are very unique in the niche ACA compliance industry. We offer these to give
our clients peace of mind and to demonstrate the confidence we have in our people, process,
systems, and ability to handle potential hurdles down the road.

Penalty Reimbursement for Errors: If it is found that ACAPrime made an error in reporting or
filing that caused a penalty, we will cover the cost of that penalty. Please note: This has not
happened. ACAPrime carries E&O insurance just in case.

IRS Inquiry Help: For customers that signed up for our White-Glove Service: If your company
ever receives any type of question around what was reported in your ACA filing (226-J letter,
5699 letter, or otherwise), ACAPrime will help you review, analyze, and create a detailed
response. We have helped many companies that did not originally use our services to respond to
IRS inquiries and help mitigate penalties.

Responsive ACA Account Manager and Team: White-Glove clients are assigned a dedicated,
seasoned, and knowledgeable ACA account manager. Our entire ACA team is available to help
clients navigate the complexities of ACA compliance.

State Level Reporting: U.S. states continue to pass laws requiring ACA related reporting for
employers and employees. ACAPrime includes all state form filing as part of our service, free of
charge now and in the future. Our goal is to make this easy for all of our clients. For further
information, see: State Mandate Reporting.

Information Retention and Data Security: We retain all data used to compile ACA reporting,
including all communications, for a period of at least 7 years.

Detailed Instructions on ACA Reporting
https://www.irs.gov/instructions/i109495b
https://www.irs.gov/instructions/i109495c